(+48 52) 345 95 10
info@its-poland.com
8 Kolobrzeska, Bydgoszcz, Poland

Privacy Note

Privacy policy and cookies usage

I. Personal data

We publish this document to explain why we gather and process personal data during our business activities.

1. What is personal data?

This is all data, which allows without much effort distinguish one person from another. Such data can apply directly to a given person (e.g. name, surname, identification number, e-mail address or internet account); or describe a person indirectly for instance they describe a person’s characteristics, health condition, his or her beliefs or judgements, place of living, addictions, race or religion.

2. What personal data is used by ITS Poland?

We process data that is given to us by our clients and workers which are necessary to use our services, cooperate with our company or be employed.

3. What does processing of the data mean?

Processing means all the activities that we may perform with personal data – they are connected with their active use, such as gathering, downloading, saving, joining, modifying or making them available; or passive use such as storing, limiting, reducing and deleting.

4. Who is the data administrator (in other words who is responsible for the data usage and safety?

Your personal data administrator is Paweł Fabisiak who is the owner of ITS Paweł Fabisiak abiding in Bydgoszcz at 8 Kołobrzeska Street, 85-704 Bydgoszcz, Taxpayer Identification Number 554-21-86-073, National Business Registry Number 634636974, tel no. +48 052 345 95 10, e-mail for correspondence: info@its-poland.com

5. What is the legal background underlaying our gathering and processing of your data?

All instances of processing your data has to be grounded in a proper, up to date, legal background. The legal background can be your consent for gathering and processing of your personal data or other bequest allowing for such actions and contained in the Act of 29 August 1997 on the protection of personal data or in the Regulation of the European Parliament and of the European Union Council 2016/679 of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free processing of such data and repealing of Directive 95/46 / EC (referred to as the "GDPR").

Your personal data can be gathered and processed by us in a few instances, e.g.:

6. Who may we share your personal data with?

According to legally binding law, we may transfer your data to entities that process it at our behalf, such as: a postal operator, an accounting office or a subcontractor of our services indicated in your contract. We also have an obligation to provide your personal data at the request of entities authorized to do so under other law, e.g. courts or law enforcement agencies. However, we will grant them access to you data only if they make official request, indicating the legal basis on which they may demand such access.

In order to perform the contract, your data may be transferred to third countries or international organizations, that is, outside the economic territory of the European Union, where they may be protected to a lesser extent than in the EU. ITS Paweł Fabisiak confirms that the transfer takes place in a safe, controlled manner and is protected by appropriate security clauses in contracts with their recipients. A detailed list of the degree of protection in individual countries can be found at:

https://giodo.gov.pl/163/id_art/1519/j/pl

Within the European Union, thanks to the RODO, you have an identical level of protection of your data in all member countries.

GDPR text that ensures personal data protection is available at this link: https://eur-lex.europa.eu/legal-content/EN/TXT/?uri=uriserv:OJ.L_.2016.119.01.0001.01.ENG

7. How long will we process your data?

We pay a lot of attention to minimize the scope of data collected by us, as well as the processing time. For this purpose, we perform systematic reviews of paper and electronic documents, removing expired ones. Please remember that the processing time of your data, depending on the basis on which we have obtained it, can be decided by separate, independent from us legal provisions that may impose on us the obligation to store your data, regardless of your will. Among many examples there are labour law, social security law or various accounting regulations.

If you have personally used our services and concluded a contract, in accordance with the accounting regulations, we will store your data in prepared financial and accounting documentation concerning your order and we will have to process it for a period of 5 consecutive calendar years from the date of purchase / conclusion of the contract. After this time, we will immediately destroy your information and we will not use it for any other purpose; for example, to advertise our business, unless you give us your consent clearly and explicitly.

If the data we own were to be used for a different purpose than it had been obtained for, you will always be informed by us and you will be able to object that.

8. What are your rights when your personal data is concerned?

If we process your personal data you always have right to:

All these rights has been explicitly explained in article 15 of GDPR which is available at:

https://eur-lex.europa.eu/legal-content/EN/TXT/?uri=uriserv:OJ.L_.2016.119.01.0001.01.ENG

You can also withdraw your permission to process your personal data. In such case we will delete your personal data if only there won’t be an imperative law which makes us process them for a longer period.

If you believe that in any way - which we obviously do not want - we have violated your rights or did not ensure the security of your personal data, you have the right to lodge a complaint with the supervisory body, which is currently the Inspector General for Personal Data Protection.

9. Automatic decision making and profile creation

Based on your data, we do not make any decisions that would be automated, that is, taken without human intervention. We also do not take any action to make any kind of your profile.

10. How do we protect your data?

In order to ensure security of your data, we utilize organizational and technical means required by law. We have installed the necessary physical security in our headquarters to prevent unauthorized access to these data. Our employees have the required authorizations and may process data in a limited way, i.e. only to the extent that is necessary for the proper performance of their duties.

11. Protection of privacy of underage users

Our website does not monitor and does not verify information about the age of users, senders and recipients of messages or people interested in receiving notifications about our services. Contact information from visitors (such as telephone numbers and e-mail addresses of users) is used only to carry out orders, send information about our company and commercial offers.

Underage users should not send any information or place orders or subscribe any services provided by our company without the consent of their parents or legal guardians. We will require such consent in every case when we know that the user is underage (" a child") in understanding of the national provisions on the protection of personal data.

12. Contact details of the person responsible for personal data protection

In all matters regarding the protection of personal data, we are represented by the Advisory Service Office "OIN" in Bydgoszcz, with whom we concluded a contract in this matter.

Office representative - Mr. Sławomir Rzepecki serves as the Data Protection Officer. You can contact him at the following e-mail address: iod@oin.info.pl or by the mobile phone number +48 602-734-255.

II. Cookies files

1. What are cookie files and what they are for?

Cookies are text files that are stored on your device and used by a server to recognize your device when you reconnect. Cookies are downloaded at every "entry" and "exit" from a page. Cookies are not used to determine your identity, only your device for instance they can recognize the browser you are using and then they influence your display image so that, it is best suited to the technical capabilities of your equipment (e.g. its resolution) or its type ("desktop" version - desktop or mobile).

Cookies are most often used in the case of meters, opinion polls, online stores, websites that require login, advertisements and to monitor the activity of visitors. Cookies also allow recognizing your interests and adapting websites to them in terms of displayed content and matching ads.

Cookies are currently used by virtually all websites operating on the Internet - search engines, information pages, blogs, online stores, webpages of magazines and newspapers, etc. and so does our website.

More information about cookies you can find at: http://www.allaboutcookies.org/

2. What do cookies do?

Generally they work on the following basis:

3. What types of cookies can we distinguish?

There are following types of cookies:

4. Do you have to agree on our cookies usage?

Please remember that you have a right to manage „cookies” yourself. This is enabled, for example, by the internet browsers you use (usually the mechanism is enabled by default). In the most popular browsers you can:

Information on the possibility of including and disabling cookies in the most popular browsers can be found at the following link:

  1. Google Chrome https://support.google.com/chrome/answer/95647?hl=en&hlrm=en&p=cpn_cookies
  2. Internet Explorer https://support.microsoft.com/en-gb/help/278835/how-to-delete-cookie-files-in-internet-explorer
  3. Mozilla Firefox https://support.mozilla.org/en-US/kb/exp/enable-and-disable-cookies-website-preferences
  4. Opera https://help.opera.com/en/latest/web-preferences/
  5. Safari https://support.apple.com/en-gb/guide/safari/manage-cookies-and-website-data-sfri11471/mac

Leaving your browser settings unchanged means you agree on our use of cookies. Blocking or disabling some of their types may stop you from using the full functionality of the website or disrupt the website proper functioning.

5. How do we use cookies?

On our website w both use session cookies and permanent cookies. We use them for:

In order to display the page correctly, the following information is collected: name and version of your web browser, language settings, date and time of sending the request to the server, IP from which the request was sent, the requested URL. This data is collected in order to enable the website to be properly handled.

In order to create statistics we use a web analytics tool called Google Analytics. It collects data and uses its own cookies in accordance with the Google Privacy Policy available at https://policies.google.com/privacy?hl=en

Google collects on its servers data obtained from the placement of cookies on various devices and uses this information to create reports and provide other services related to monitoring the internet users’ movement and their actions on the Internet. Google may also transfer this information to third parties if it is obliged to do so by law or if such entities process such information on behalf of Google.

The data collected by our website is not disclosed or made available to third parties with the exception of the competent law enforcement authorities entitled to conduct criminal proceedings in connection to our request for intervention. This will only happen if you undertake some illegal or harmful action against us.